Terms and Conditions

PARTIES

These terms and conditions are entered into between WEST YORKSHIRE COMBINED AUTHORITY of Wellington House, 40-50 Wellington Street, Leeds, LS1 2DE as the legal entity for the POLICE NATIONAL LEGAL DATABASE (PNLD) and You (End User) when you use PNLD’s platform available at: pnld.co.uk (the "Platform").

To contact PNLD in respect of these terms and conditions, or any other matter, please email pnldmarketing@westyorkshire.police.uk. 

ACCEPTANCE OF THESE TERMS

By using the Platform, the End User confirms that they accept these terms and conditions and that they agree to comply with them. If the End User does not agree to these terms, they must not use the Platform. We recommend that the End User prints a copy of these terms and conditions for future reference.

These terms and conditions may refer to and incorporate additional terms, such as PNLD’s Privacy Policy and Cookies Policy, which also applies to the End User’s use of the Platform. Our Privacy Policy provides information about what personal data we process and why we process such personal data.

PNLD may amend these terms from time to time, so PNLD recommends the End User checks these terms every time the End User uses the Platform, to ensure the End User understands the terms that apply at that time.

These terms were last updated, and therefore are effective from, 1st April 2025. 

BACKGROUND

(A) PNLD has created the Materials (as defined below).
(B) The Subscriber has entered into a contract and/or a licence with PNLD to access and use the Materials, subject to a number of terms and conditions ("Contract").
(C) As the Subscriber, or an employee, officer or student of the Subscriber, you may access and use the Materials via the Platform, subject to the terms and conditions set out herein ("Agreement").

Agreed Terms

1. Interpretation

The following definitions and rules of interpretation apply in these terms and conditions.

1.1 Definitions:

Confidential Information: all confidential information (however recorded or preserved) disclosed by a party or its representatives to the other party and that party's representatives whether before or after the date of this Agreement in connection with this Agreement, including but not limited to: the existence and terms of this Agreement or any agreement entered into in connection with this Agreement; any information that would be regarded as confidential by a reasonable business person relating but not limited to: (i) the business, assets, affairs, customers, clients, suppliers, or plans, intentions, or market opportunities of the disclosing party; and (ii) the operations, processes, Intellectual Property Rights or software of the disclosing party; and any information developed by the parties in the course of carrying out this Agreement.

Crown Copyright Material: the content reproduced by PNLD under Open Government Licence and Open Parliament Licence.

Effective Date: means the date on which these terms and conditions come into force which shall be the date on which the End User first clicks accept.

Intellectual Property Rights: copyright (including copyright in software), database rights, patents, rights in inventions, know-how, trade secrets, rights in Confidential Information, design right (including unregistered rights, registered rights and applications thereof), trade marks, trade and business names and all associated goodwill, domain names, and all other similar or equivalent rights subsisting now or in the future in any part of the world, in each case whether registered or unregistered and including all applications for, and renewals or extensions of, such rights for their full term.

Materials: any and all databases (including all information contained within those databases, the Crown Copyright Material and, where applicable pursuant to the Contract, this Agreement and the SOW Extract) which PNLD makes available to the Subscriber and/or the End User, and all information, documentation, guidance and manuals relating thereto.

Permitted Purpose: means:

• if the Subscriber is a police force, to enable police officers and police staff employed by the Subscriber to use the Materials for law enforcement purposes; or
• if the Subscriber is not a police force, to enable the Subscriber or employees or students of the Subscriber to use the Materials for law enforcement purposes, education or research.

1.2 Clause, Schedule and paragraph headings shall not affect the interpretation of these terms and conditions.

1.3 A person includes a natural person, corporate or unincorporated body (whether or not having separate legal personality).

1.4 A reference to a company shall include any company, corporation or other body corporate, wherever and however incorporated or established.

1.5 References to clauses are to the clauses of these terms and conditions.

1.6 Unless the context otherwise requires, words in the singular shall include the plural and in the plural shall include the singular.

1.7 Unless the context otherwise requires, a reference to one gender shall include a reference to the other genders.

1.8 These terms and conditions shall be binding on, and enure to the benefit of, the parties hereto and their respective personal representatives, successors and permitted assigns, and references to any party shall include that party's personal representatives, successors and permitted assigns.

1.9 A reference to legislation or a legislative provision is a reference to it as amended, extended or re-enacted from time to time.

1.10 A reference to legislation or a legislative provision shall include all subordinate legislation made from time to time under that legislation or legislative provision.

1.11 A reference to writing or written excludes fax and email.

1.12 Any obligation on a party not to do something includes an obligation not to allow that thing to be done.

1.13 A reference to these terms and conditions or to any other agreement or document is a reference to this terms and conditions or such other agreement or document, in each case as varied from time to time.

1.14 Any words following the terms including, include, in particular, for example or any similar expression shall be interpreted as illustrative and shall not limit the sense of the words preceding those terms.

2. Grant

2.1 In consideration of the covenants made by the End User in these terms and conditions, commencing on the Effective Date, PNLD hereby grants to the End User a non-exclusive, non-transferable, non-sublicensable, limited licence to access and use the Materials and the PNLD IPR for the Permitted Purpose only in the Territory subject to, and in accordance with, the terms of the Contract and these terms and conditions.

2.2 Save as permitted by clause 2.1 (or expressly permitted by law), the End User is prohibited from downloading, storing, sharing, reproducing, transmitting, displaying, printing, copying, distributing, commercially exploiting, adapting, reverse-engineering, decompiling, disassembling, modifying or using the Materials and any other information, documents, or materials retrieved (or otherwise obtained from PNLD).

2.3 The End User shall not conduct, facilitate, authorise or permit any text or data mining or web scraping in relation to the Platform or any services provided via, or in relation to, the Platform for any purpose, including the development, training, fine-tuning or validation of artificial intelligence (AI) systems or models, automation or robotics. The provisions in this clause should be treated as an express reservation of PNLD’s rights in this regard. The foregoing will not apply insofar as (but only to the extent that) PNLD are unable to exclude or limit text or data mining or web scraping activity by contract under the laws which are applicable to PNLD.

2.4 The End User acknowledges and accepts that the Crown Copyright Materials are reproduced by PNLD under Open Government Licence and Open Parliament Licence. The End User must not reproduce, amend or alter the Crown Copyright Materials whatsoever unless they are deemed to be open source material.

2.5 If applicable, the End User acknowledges and accepts that all rights, title and interest (including Intellectual Property Rights) in the Materials including the SOW Extract (in all forms and mediums) are owned either solely by PNLD or jointly by PNLD and the Ministry of Justice, and shall continue to be owned solely by PNLD or jointly by PNLD and the Ministry of Justice. The Subscriber and the End User have no rights (including acquiring no ownership of Intellectual Property Rights or other proprietary interest) in or to the Materials including the SOW Extracts or copies thereof, and must not reproduce, amend, add to or alter the SOW Extract whatsoever, or otherwise use the Materials including the SOW Extract in any manner that infringes the rights (including Intellectual Property Rights) belonging solely to PNLD or jointly with the Ministry of Justice.

2.6 The SOW Extract shall be available only to those persons who are End Users and who have been granted special permissions by PNLD. The End User with a specific permission to access the SOW Extract shall only access and use the SOW Extract data for the agreed specific purpose for which they have been granted access. The End User (including End Users with specific permission to access the SOW Extract for a specific purpose) shall only exercise its rights strictly in accordance with the terms of this Agreement, and always only for the Permitted Purpose and where applicable the SOW Extract for the agreed specific purpose.

2.7 The End User shall not remove or obscure any copyright notice or other notices contained in the Materials and shall procure that the Materials are always marked with a notice in the following terms:

© Copyright PNLD ALL RIGHTS RESERVED

2.8 The End User shall, in exercising its rights under these terms and conditions, comply with all applicable laws, regulations and codes of practice.

2.9 The End User shall promptly provide PNLD with copies of all communications, relating to the Materials and/or the PNLD IPR, with any regulatory, industry or other authority.

2.10 Without prejudice to applicable data protection laws, the End User acknowledges and agrees that PNLD may from time to time share details of its usage relating to the Platform (including the number of times the End User has accessed the Platform, and, if applicable, the SOW Extract in any period) with the Subscriber.

3. Protection of the Intellectual Property

3.1 Without prejudice to clause 3.2, if the End User becomes aware of any misuse of the Materials, the PNLD IPR and/or security breach in connection with this Agreement that could compromise the security and integrity of the Materials and/or PNLD IPR or otherwise adversely affect PNLD, the End User shall promptly (and in any event within 24 hours) notify PNLD and fully co-operate with PNLD to remedy the issue as soon as reasonably practicable.

3.2 The End User shall immediately notify PNLD in writing giving full particulars if any of the following matters come to its attention:
3.3 In respect of any of the matters listed in clause 3.1:
3.4 The provisions of sections 101 and 101A of the Copyright, Designs and Patents Act 1988 (or equivalent legislation in any jurisdiction) are expressly excluded.

3.5 The End User shall not do or omit to do anything to diminish the rights of PNLD in the PNLD IPR or the Materials, nor assist any other person to do so, either directly or indirectly.

4. Confidentiality

4.1 The End User undertakes that it shall not at any time during or after termination or expiry of this Agreement disclose to any person any Confidential Information.

4.2 The End User shall not use PNLD’s Confidential Information (including the Materials and PNLD IPR) for any purpose other than to exercise its rights and perform its obligations under or in connection with this Agreement. Further, the End User must not make copies of the Materials and/or the PNLD IPR for any third party without the written consent of PNLD.

4.3 The provisions of this clause shall not apply to any Confidential Information that:
4.4 The End User shall not use PNLD’s Confidential Information for any purpose other than to exercise its rights or perform its obligations under or in connection with this Agreement.

5. Conditions

5.1 The Materials are supplied via the Platform:
5.2 The End User acknowledges that the Materials, including the Standard Offence Wordings, are updated and amended regularly and it is strictly the End User’s responsibility to ensure that it is using the latest version of the Materials. PNLD is not liable for the End User’s failure to use the correct version of the Materials at any time.

5.3 The End User must keep all usernames and/or passwords strictly confidential. Such information must be treated as confidential and not be disclosed to any third party. If the End User knows or suspects that anyone other than them knows their username and/or password, they must promptly notify PNLD.

5.4 PNLD has the right to disable any usernames and/or passwords at any time, including: if
5.5 PNLD may force End User’s to reset their login details at any time for operational, business or security purposes.

5.6 The End User shall comply with such appropriate internal processes as the Subscriber has in place to ensure that all End Users are aware of and comply with the relevant parts of the Contract, and with appropriate policies for computer use and misuse.

5.7 The End User must not:
By breaching this provision, the End User may commit a criminal offence under the Computer Misuse Act 1990. PNLD will report any such breach to the relevant law enforcement authorities and co-operate with those authorities by disclosing the End User’s identity to them. In the event of such a breach the End User’s right to use the Platform will cease immediately.

5.8 The End User shall not create any derivative works from the Materials.

5.9 The End User shall not store all or any part of the Materials in electronic format unless it is strictly necessary to achieve the Permitted Purpose in the course of its employment by or enrolment with the Subscriber, in which case it shall only store such reasonable proportion of the Materials as is strictly necessary using the normal download commands on the Platform and/or the Subscriber’s web browser. Once the stored Materials have been used to achieve the Permitted Purpose, the End User shall immediately purge/expunge them.

5.10 If it is necessary for the End User to store all or any part of the Materials electronically, and such storage is permitted under the terms of these terms and conditions, the End User, in cooperation with the Subscriber, shall ensure that such Materials are kept secure and shall implement the best available security practices to prevent unauthorised access to them.

5.11 The End User shall not store all or any part of the Materials on any other systems, such as its personal mobile phone, laptop or other electronic device. The End User acknowledges that the Materials are to be used strictly for the Permitted Purpose in accordance with the Contract.

5.12 The End User shall not store all or any part of the Materials in printed format unless it is strictly necessary to achieve the Permitted Purpose, in which case it shall only print such reasonable proportion of the Materials as is strictly necessary using the normal printing commands on the Platform and/or the Subscriber’s web browser. Once the printout has been used to achieve the Permitted Purpose, the End User shall immediately destroy it.

5.13 Unless the Subscriber is a police force and the End User is acting in the course of its employment by the Subscriber, if the End User electronically displays any part of the Materials, it shall be primarily to one person at a time unless otherwise approved in writing by PNLD.

5.14 The End User will not at any time do anything which may harm the reputation of or damage public trust in PNLD or its associated policing bodies.

6. End User’s personal information

PNLD will only use the End User’s personal information as set out in its Privacy Policy, a copy of which is available from the Platform or by contacting PNLD directly.

7. Liability and indemnity

7.1 Nothing in this Agreement shall have the effect of excluding or limiting any liability which cannot legally be limited, including but not limited to liability for:
7.2 To the fullest extent permitted by law (and subject to clause 7.1), PNLD shall not be liable to the End User for any costs, expenses, loss or damage (whether direct, indirect or consequential, and whether economic or other) arising from the End User’s exercise of the rights granted to it under these terms and conditions.

7.3 Pursuant to clause 2.3, PNLD makes no representation or warranty regarding the Crown Copyright Material and shall be under no circumstances whatsoever liable to the End User for any costs, expenses, loss or damage (whether direct, indirect or consequential, and whether economic or other) in respect of the Crown Copyright Material, whether in contract, tort, breach of statutory duty, or otherwise.

7.4 Although PNLD makes reasonable efforts to update the information on the Platform, PNLD makes no representations, warranties or guarantees, whether express or implied, that the Materials or any content on its Platform is accurate, complete or up to date.

7.5 PNLD gives no express warranties or assurances that the Materials, or the contents of the Platform, are or will: and the principle of "caveat emptor" applies throughout. All parts of the Materials are provided for reference purposes only and are not intended, nor should they be used, as a substitute for professional advice.

7.6 All other conditions, warranties or other terms which might have effect between the parties or be implied or incorporated into this Agreement or any collateral contract, whether by statute, common law or otherwise, are hereby excluded, including the implied conditions, warranties or other terms as to satisfactory quality, fitness for purpose or the use of reasonable skill and care.

7.7 Where the Platform contains links to other sites and resources provided by third parties, these links are provided for the End User’s information only. Such links should not be interpreted as approval by PNLD of those linked websites or information the End User may obtain from them. PNLD has no control over the contents of those sites or resources.

7.8 PNLD does not guarantee that its Platform will be secure or free from bugs or viruses. The End User is responsible for configuring its own information technology, computer programmes and platform to access the Platform. The End User should use its own virus protection software.

7.9 In addition to and without prejudice to the indemnities given by the Subscriber in the Contract, the End User shall indemnify PNLD against all liabilities, costs, expenses, damages and losses (including any direct, indirect or consequential losses, loss of profit, loss of reputation and all interest, penalties and legal costs (calculated on a full indemnity basis) and all other professional costs and expenses) suffered or incurred by PNLD arising directly or indirectly as a result of any breach by the End User of any of the provisions of these terms and conditions, or the enforcement of these terms and conditions.

8. Sub-licensing

The End User shall not grant sub-licences under these terms and conditions.

9. Assignment and other dealings

9.1 The End User shall not assign, novate, transfer, mortgage, charge, sub-license, subcontract, delegate, declare a trust over or deal in any other manner with any or all of its rights and obligations under these terms and conditions.

9.2 PNLD may at any time assign, transfer, mortgage, charge or deal in any other manner with any or all of its rights and obligations under these terms and conditions.

9.3 PNLD may subcontract or delegate in any manner any or all of its obligations under these terms and conditions to any third party.

10. Termination

10.1 Without prejudice any other rights and remedies of PNLD, PNLD shall be entitled to disable the End User’s password and account if the Subscriber fails to make payment under, or breaches a term of, the Contract until (a) the amount due is paid; or (b) the breach is remedied.

10.2 Without affecting any other right or remedy available to it, these terms and conditions shall be terminated with immediate effect if:
10.3 On termination of these terms and conditions for any reason and subject to any express provisions set out elsewhere in these terms and conditions:
10.4 Any provision of these terms and conditions that expressly or by implication is intended to come into or continue in force on or after termination or expiry of these terms and conditions shall remain in full force and effect.

10.5 Termination or expiry of these terms and conditions shall not affect any rights, remedies, obligations or liabilities of the parties that have accrued up to the date of termination or expiry, including the right to claim damages in respect of any breach of these terms and conditions which existed at or before the date of termination or expiry.

11. Further assurance

At its own expense, each party shall, and shall use all reasonable endeavours to procure that any necessary third party shall, promptly execute and deliver such documents and perform such acts as may reasonably be required for the purpose of giving full effect to these terms and conditions.

12. Waiver

12.1 A waiver of any right or remedy is only effective if given in writing and shall not be deemed a waiver of any subsequent right or remedy.

12.2 A delay or failure to exercise, or the single or partial exercise of, any right or remedy shall not waive that or any other right or remedy, nor shall it prevent or restrict the further exercise of that or any other right or remedy.

13. Entire agreement

13.1 These terms and conditions constitute the entire agreement between the parties.

13.2 Each party acknowledges that in entering into these terms and conditions it does not rely on any statement, representation, assurance or warranty (whether made innocently or negligently) that is not set out in these terms and conditions. Each party agrees that it shall have no claim for innocent or negligent misrepresentation based on any statement in these terms and conditions.

14. Variation

No variation of these terms and conditions shall be effective unless it is in writing and signed by the parties (or their authorised representatives), save that PNLD may update these terms and conditions at any time provided that PNLD promptly publishes the updated terms and conditions on the Platform.

15. Severance

15.1 If any provision or part-provision of these terms and conditions is or becomes invalid, illegal or unenforceable, it shall be deemed deleted, but that shall not affect the validity and enforceability of the rest of these terms and conditions.

15.2 If any provision or part-provision of these terms and conditions is deemed deleted under clause 15.1 the parties shall negotiate in good faith to agree a replacement provision that, to the greatest extent possible, achieves the intended commercial result of the original provision.

16. Third party rights

Unless it expressly states otherwise, these terms and conditions do not give rise to any rights under the Contracts (Rights of Third Parties) Act 1999 to enforce any term of these terms and conditions.

17. No partnership or agency

17.1 Nothing in these terms and conditions is intended to, or shall be deemed to, establish any partnership or joint venture between any of the parties, constitute any party the agent of another party, or authorise any party to make or enter into any commitments for or on behalf of any other party.

17.2 Each party confirms it is acting on its own behalf and not for the benefit of any other person.

18. Force majeure

PNLD shall not be in breach of these terms and conditions or otherwise liable for any failure or delay in the performance of its obligations if such delay or failure results from events, circumstances or causes beyond its reasonable control, which shall include, without limitation, the failure of the Platform for the delivery of the Materials, any problems associated with transmission or access to the Platform, the unavailability of any Materials or the requisitioning or other act or order by any government department, or other regulatory body.

19. Inadequacy of damages

Without prejudice to any other rights or remedies that PNLD may have, the End User acknowledges and agrees that damages alone would not be an adequate remedy for any breach of the terms of these terms and conditions by the End User. Accordingly, PNLD shall be entitled to the remedies of injunction, specific performance or other equitable relief for any threatened or actual breach of the terms of these terms and conditions.

20. Governing law

These terms and conditions and any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with it or its subject matter or formation shall be governed by and construed in accordance with the law of England and Wales.

21. Jurisdiction

Each party irrevocably agrees that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with these terms and conditions or their subject matter or formation.